At CJCH we are committed to exceeding the expectations of every client. To meet this commitment, we need people who share our passion for client service and are focused on continuous improvement.
You could be joining an innovative and successful UK firm based in Wales. Our working environment is friendly and inclusive and there are excellent opportunities for career progression.
Timothy Hartland, Jacqui Seal, and Jodi Winter (a partnership) trading as CJCH Solicitors
Privacy notice for prospective employees, workers and contractors
Purpose of this privacy notice
This privacy notice applies to all prospective candidates that apply for work with us, CJCH Solicitors, whether as an employee, worker, volunteer, intern or contractor. It seeks to inform you of how we will hold and use personal information about you, including why your personal data will be used and how long it will usually be retained for. This information must be provided to you under the UK General Data Protection Regulation (UK GDPR).
Data protection principles
We are committed to ensuring that your personal data is used in compliance with the applicable laws and principles, which means that your data will be:
- Used lawfully, fairly and in a transparent way.
- Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
- Relevant to the purposes we have told you about and limited only to those purposes.
- Accurate and kept up to date.
- Kept only as long as necessary for the purposes we have told you about.
- Kept securely.
The kind of information we will hold about you
In connection with your application for work with us, we will collect, store, and use the following categories of personal information about you:
- The information you have provided to us in your curriculum vitae and covering letter.
- Any information you provide to us during an interview.
- Educational Transcripts.
We may also collect, store and use the following “special categories” of more sensitive personal information:
- Information on your nationality and copies of your passport, identity card, and/or any certificates or documents proving your right to work in the UK, in compliance with right to work checks.
- Information about your health, including any medical condition, health and sickness records, including sickness absence, on any disability and/or reasonable adjustments that would be required to enable you to attend an interview.
- Information about criminal convictions and offences, we will only collect information about criminal convictions or alleged commission of offences if it is appropriate given the nature of the role and where we are legally able to do so.
How is your personal information collected?
We collect personal information about candidates from the following sources:
- You, the candidate.
- Regulator to comply with our legal obligation, such as:
- The Law Society; or
- The Solicitors Regulatory Authority
- Your named referees, from whom we may collect the following categories of data:
- Past place(s) of work;
- Education Level/diplomas;
- Sick days;
- Training during employment;
How we will use information about you
We will use the personal information we collect about you to:
- Assess your skills, qualifications, and suitability for the role/work.
- Carry out background and reference checks, where applicable.
- Communicate with you about the recruitment process.
- Keep records related to our hiring processes.
- Comply with legal or regulatory requirements.
We will require the above information only if it is in our legitimate interests to consider you for a role / work.
We also need to process your personal information to decide whether to enter into a contract of employment or work with you.
Having received your CV and covering letter, we will then process that information to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application is strong enough to invite you for an interview. If we decide to call you for an interview, we will use the information you provide to us at the interview to decide whether to offer you the role or alternative work. If we decide to offer you work, we will then take up references before confirming your appointment.
If you fail to provide personal information
If you fail to provide information when requested which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully.
How we use particularly sensitive personal information
We will use your particularly sensitive personal information in the following ways:
- We will use information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made during a test or interview.
- We will use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting.
Information about criminal convictions
We do not envisage that we will process information about criminal convictions.
We may be required to collect information about your criminal convictions history if we would like to offer you work (conditional on checks and any other conditions, such as references, being satisfactory). We are entitled, and on occasions required, to carry out a criminal record check in order to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for the role.
We have in place an appropriate policy document and safeguards which we are required by law to maintain when processing such data. We will notify you throughout the recruitment process if and when this requirement becomes applicable to you.
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.
Why might you share my personal information with third parties?
We will only share your personal information with the following third parties for the purposes of processing your application: CJCH Limited (Registered No. 09251328/SRA ID: 622013). All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions, and they are subject to a duty of confidentiality. Details of these measures may be obtained from our Head of HR Department.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
How long will you use my information for?
We will retain your personal information for a period of six (6) months after we have communicated to you our decision about whether to appoint you work. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with our data retention policy.
If we wish to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that, we will write to you separately, seeking your explicit consent to retain your personal information for a fixed period on that basis.
Rights of access, correction, erasure, and restriction
Your rights in connection with personal information
Under certain circumstances, by law you have the right to:
- Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
- Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
- Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
- Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
- Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
- Request the transfer of your personal information to another party.
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact the Data Protection Liaison Officer in writing.
Right to withdraw consent
When you applied for work with us, you provided consent to us processing your personal information for the purposes of the recruitment exercise. You have the right to withdraw your consent for processing for that purpose at any time. To withdraw your consent, please contact the Data Protection Liaison Officer. Once we have received notification that you have withdrawn your consent, we will no longer process your application and, subject to our retention policy, we will dispose of your personal data securely.
Data protection officer
We have appointed a data protection liaison officer (DPLO) to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal information, please contact the DPLO. You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.
Contact details for CJCH Solicitors:
|Head Office Address:
Williams House, 11-15 Columbus Walk,
Cardiff, CF10 4BY
Telephone: 0333 231 6405
Contact details for our DPLO:
Contact details for our DPO:
|Name: RDP Law Limited
Address: Wentworth House, Langstone Business Village, Newport, NP18 2HJ
Please take note of the fact that CJCH Solicitors is committed to sourcing candidates directly and does not accept any unsolicited agency CV’s or referrals.
At CJCH we purposefully operate a direct sourcing and recruitment model. We no longer partner with any recruitment suppliers. We have standard terms and conditions in place and all applications should be directed to the CJCH Recruitment team only for advertised roles (contactable only via firstname.lastname@example.org).
With this in mind, we do not accept speculative or unsolicited profiles or applications submitted via any other channel. We will not be liable to pay any fee for candidates submitted directly to any CJCH executives or employees.
We reserve the right to contact candidates directly in instances where recruitment agencies or head-hunters do not comply with our Agency Policy, and no agency fee will be payable.
Failure to abide by the above conditions or submission of any unsolicited applications, CVs and/or candidates will constitute full acceptance of this Agency policy.